*IMPORTANT: This feature is currently only available for users on the Business or Enterprise Chime packages.
A "Company Number" is a virtual number that is shared by all team members on a Chime team. This is different from what is referred to as a "Personal Number" which is the virtual number that belongs to and is utilized by an individual user. A "Company Number" is simply a virtual number and does not have its own allocated usage. Usage (call minutes or text messages) is still pulled from the individual user's associated call/text packages (included or added-on).
- Company Number Settings
- Outbound Logic
- Inbound Logic
Company Number Settings
The Company Number settings are managed by the Team Owner/Admin by navigating to Settings > Dialer > Company Number.
If you have not yet done so, you will need to select a virtual number to be used as the Company Number. You will also need to give the number a description (a title) so that you can reference it in the future. Finally, you will need to decide to whom inbound content is forwarded when it is received from a lead that is not already in the database.
Outbound Manual Texts
If you have both a Personal Number and a Company Number, you will be able to choose between both options when sending a manual text message by selecting on the From or the Sender Number drop-downs:
Outbound Auto Texts
Auto texts are those sent by Smart Plans and Welcome Texts. The setting for Sender ID to Display as connected to your dialer license settings is what determines whether the Company Number or the Personal Number is set to send auto text messages. If you edit this option and choose a "Sender ID to Display," then that is the number that will be used for auto-texts. If you do not choose a "Sender ID to Display," then it will default to use the Personal Number if available and if not, it will use the Company Number as the secondary option.
You can choose to use any of the following when making an outbound call:
- (a) Company Number
- (b) Personal Number
- (c) Bridge Number
Inbound calls/texts from EXISTING leads will be sent directly to the user listed in the primary "Agent" role of a lead record:
Inbound calls/texts from UNKNOWN leads will be sent directly to the specific user defined in the Company Number settings. See above.
Duplicate Phone Number
There are two different scenarios here:
- Multiple leads have the same phone number
- The primary agent is the same user
If If there are multiple leads with the same phone number and their primary agent is the same, the call/text will be sent to that agent and a timeline record will be made on all the lead records for the leads with that phone number.
- Multiple leads have the same phone number
- The primary agent is not the same user
If there are different primary agents on leads with the same phone number, the call/text will be sent to the agent who owns the lead that was created most recently and a timeline record will be made only on that lead's timeline within their lead profile.
- Because everyone will be using the same Company Number (technically one virtual number), are there any limitations on how many people can use it at the same time?
- Is there a permission that can be set so that only certain team members can use the Company Number?
- How will a Company Number work with listing on a business card or other marketing purposes?
- Can the Company Number be used for Text Codes via the Campaigns page? Or with Postcards?
- Is there a permission that allows for other users to be able to edit Company Number settings?
Because everyone will be using the same Company Number (technically one virtual number), are there any limitations on how many people can use it at the same time?
- Texting. There is no limit to the number of text messages that can be sent/received at the same time with the Company Number.
- Calling. There is a limit (due to provider limitation) that no more than 50 inbound calls can be supported at the same exact time. If this limit is reached, the Company Number will no longer be able to answers calls.
Is there a permission that can be set so that only certain team members can use the Company Number?
No, currently there is no permission of this type meaning all users on a team can use it as long as it is configured.
How will a Company Number work with listing on a business card or other marketing purposes?
A Company Number would likely not be effective in these scenarios because, according to the logic outlined above for "unknown leads," calls/texts from individuals not in your database will have to be sent to one specific person meaning they would likely not make it to you if you are not that person. A "Personal Number" would be more appropriate for marketing uses.
Can the Company Number be used for Text Codes via the Campaigns page? Or with Postcards?
No. Currently, the Company Number can only be used for inbound/outbound texts and calls.
Is there a permission that allows for other users to be able to edit Company Number settings?
No. Only the Team Owner/Admin can edit Company Number settings.
What number is used by default to send auto-texts?
If you have any questions regarding this topic or any others, please reach out to our Support Team via email at <email@example.com> or by phone at 1 (855) 981-7557.